Admitted Students

Information for Admitted Students

Overview

Congratulations on being admitted! You’re almost ready but there are a few more tasks to complete before you begin the credential year in August. Review the checklist below to learn about the requirements you must meet before the start of the credential program.

If you have questions on the cost of attending our program and funding options, please view the Fees and Financial Aid information on our website.

All admitted students will need to attend a mandatory student orientation, held via Zoom in May, and a mandatory Program Kick-Off event in August.  You will receive more information about both events as the dates approach. These events are by invitation only.

Admitted students will receive guidance on program registration each quarter during the credential year.

Please Review: UC Licensure and Certification Disclosure: Notice to Students re: Professional Licensure and Certification

Note: Official transcripts and Post-Admission Checklist can be found in the application portal. The Post-Admission Checklist is updated over the summer months.

Checklist for Admitted Students:

1. Submit FAFSA or DREAM Act Application

PRIORITY DEADLINE: March 2nd

Completing the Free Application for Federal Student Aid (FAFSA) allows the university to determine what types of financial aid and/or grants you qualify for. You can file your FAFSA online at www.fafsa.ed.gov.

  • The UC Davis school code is 001313
  • As a graduate student, be sure to file your FAFSA as an “independent” so your income, and not your parents’ is considered for financial aid purposes
  • Under the “Degree or certificate” section you need to select first Grad/Professional (not Teaching Credential). Then separately you are asked if you are seeking a Teaching Credential. Say yes.

After filing your FAFSA, you will receive a SAR (Student Aid Report) summarizing the information you reported on your application. You should receive an email within a few days if you filed online and provided an email address.

To sign in to view your FAFSA you will need a pin. To apply for a pin or request a duplicate go to: www.pin.ed.gov.

March 2nd is the recommended deadline but you can submit your FAFSA after this date.

Questions should be directed to Financial Aid: https://financialaid.ucdavis.edu/contact

2. Establish UC Davis Computing Account & DUO Set-Up

DEADLINE: As soon as possible (if new to UC Davis)

In order to access your student records and print transcripts, and register for classes, you will need your individual UCD Computing Account, a Login ID,  a Kerberos Password, and a DUO (multi-factor authentication app).

NOTE: If you attended UC Davis as an undergraduate, you do not need to set up a new computing account but you do need to get a new graduate student ID card.

Questions should be directed to Computing Account Services: https://computingaccounts.ucdavis.edu

3. Provide your Social Security Number

DEADLINE: As soon as possible (if new to UC Davis)

Providing the university with your social security number allows the financial aid office to link your FAFSA/Dream information and student records to award a preliminary financial aid package.

As soon as possible, go to the UC Davis Student Information System on the Web (SISWEB) and provide your SSN. To do so:

  • Login to SISWEB (You will need your student ID and login information that you established when you set up your computing account)
  • Go to “Personal Information”
  • Click the “Report SSN” link

If your SSN is already on file, you will receive a message stating that no action is required.

Please also provide a current address and phone number if you have not already done so.

Questions should be directed to Computing Account Services: https://computingaccounts.ucdavis.edu

4. Statement of Legal Residence

DEADLINE: As soon as possible

Regardless of whether or not you claim to be a resident of California, you must complete your Statement of Legal Residence (SLR). This is a three-step process so be sure you read the instructions carefully as your proceed. The website link is: https://registrar.ucdavis.edu/tuition/residence

Click here to submit your SLR. 

Questions should be directed to the Residency Deputy email at: residencedeputy@ucdavis.edu.

5. Statement of Intent to Register (SIR)

DEADLINE: April 15th (if admitted before April 1st)*

If you receive your offer of admission after April 1st, please submit your SIR within 30 days of that offer.

Completing your Statement of Intent to Register (SIR) lets the School of Education and Graduate Studies know that you will attend the credential program at UC Davis starting in August. It also allows you to continue the process of getting ready for the credential year—you can’t register for classes or get your student ID card until you’ve submitted your SIR.

Please see the email sent to you by Graduate Studies for instructions on how to submit your SIR. Please note that the email refers to attending Summer Quarter—this is correct. You will start in early August. Agriculture students start in mid-July.

*Please contact Student Services at eduadvising@ucdavis.edu if you are unable to submit your SIR by the deadline. 

6. Check your Financial Aid Package

AVAILABLE: Mid-April

Once the Financial Aid office is able to match your FAFSA to the credential program, a Financial Aid award will be available to view online at My Awards.

You will need your UC Davis LoginID, passphrase and Student ID number in order to login.

Questions should be directed to Financial Aid: https://financialaid.ucdavis.edu/contact

7. Official Transcript Submission

DEADLINE: As soon as offered admission

Applicants who are offered admission to the program will be required to send official paper copies of their transcripts or academic records to UC Davis Graduate Studies. Graduate Studies will provide one (1) official copy of UC Davis transcripts for admissions for current students and alumni of UC Davis. This does not include courses taken at Continuing & Professional Education (formerly known as UC Davis Extension).

This is a required step for accepting the admission offer. If you are admitted, you will be provided by Graduate Studies with detailed instructions regarding where to send your records and what specific documents are required. Once received on campus, please allow 5-10 business days for processing of paper transcripts. For more information please refer to this link:  Transcript Requirements for New Admits.

It is the student’s responsibility to notify Student Services if there is any change in graduation plans. All students must graduate no later than spring before the Credential program begins in summer. Please contact Student Services with any questions at: eduadvising@ucdavis.edu. 

Graduate Studies also accepts official e-transcripts from US schools. Official e-transcripts must be sent to gradadmit@ucdavis.edu.

Questions should be directed to Graduate Studies: gradadmit@ucdavis.edu.

8. Certificate of Clearance

DEADLINE: May 1st

All candidates must receive clearance from the California Commission on Teacher Credentialing (CTC) before they can begin their student teaching in the K-12 classrooms. Clearance is granted by the CTC in the form of a valid Certificate of Clearance or a valid Emergency 30-day Substitute permit. 

If you hold a valid Emergency 30-Day Substitute permit, please contact our office at eduadvising@ucdavis.edu for further instructions. This permit is an approved clearance for student teaching and must remain valid the entire time you are working on your credential in our program.

If you do not hold an Emergency 30-day Substitute permit, you will need to apply for a Certificate of Clearance. As described below, this is a 2-step process that can take anywhere from a few weeks to several months to complete, so you will want to start early.

You will email a copy of your issued Clearance email from the CTC to Student Services at eduadvising@ucdavis.edu. Do not upload this to your online application.

Step 1 – Live Scan Fingerprints

  • Go to the Commission on Teacher Credentialing website (www.ctc.ca.gov) and download and print 2 copies of the Request for Live Scan Service form (https://www.ctc.ca.gov/docs/default-source/leaflets/41-ls.pdf). It matters what internet browser you are using!! FIREFOX does not bring up the proper pre-filled out form. See the PDF under Related Links for the most current form as well as a sample to help with completing the Livescan form. The two top boxes of information on the Live Scan form must print out with the “ORI” number and the correct Agency Address filled out. Please fill out this form with great care! All information written here must match the online application you submit with the CTC. This includes your full name, SSN, and DOB.
  • Take the Live Scan Forms to an agency providing fingerprinting services. For CA locations, go to: https://oag.ca.gov/fingerprints/locations
  • Preferred: Email a copy of your processed Live Scan form to the Student Services office at: eduadvising@ucdavis.edu (please redact your birthday and SSN). This helps us know you successfully completed your fingerprinting process. Once your have your fingerprints taken please proceed to Step #2.

Step 2 – Online Application for Certificate of Clearance

  • Go to the Commission on Teacher Credentialing website (www.ctc.ca.gov) and select the blue button that says “Credentialing Information”  *Please note that the CTC website has some issues if you use the browser Safari — try switching to Firefox.
  • Click “Apply for a New Document”
  • First time applicants will need to create a CTC Online Educator Profile. There is a helpful worksheet to read through, then when ready to begin click the blue button labeled ” Educator Login”. This will take you to a page that requires your Social Security Number and Date of Birth — enter both and press “OK”. Please double check your Social Security Number and Date of Birth for accuracy!
  • If you don’t already have a profile you will need to enter this information a second time to create one
  • After editing your profile, hit the “Next” button on the far right side of the purple bar at the bottom
  • Under “Web Applications” select “Create New” and choose the button titled ” COC/ASCC” (which stands for “Certificate of Clearance/Activity Supervisor Clearance Certificate”) under the General Application Category and “Certificate of Clearance” under the Document/Authorization Title menu
  • Hit “Next” on the far right side of the purple bar at the bottom
  • Complete the rest of the online application by answering the Professional Fitness Questions and pay the application fee ($52.65) using a VISA or MasterCard debit or credit card
  • Be sure you select “Certificate of Clearance” and not Multiple or Single Subject Teaching Credential
  • The fee for the Certificate of Clearance is currently $50.00 plus a $2.65 service fee

Step 3 - Submit additional documentation to the Commission on Teacher Credentialing if you answered “YES” to any of the Personal and Professional Fitness questions

9. Student Teaching – Additional Requirements

Deadline: July (before start of Student Teaching)

In addition to the Certificate of Clearance process that the Commission on Teacher Credentialing (CTC) requires, many of our partner school districts have additional requirements that must be completed BEFORE you can start student teaching.

You cannot take action to meet these requirements until you know which district you will be student teaching in.

More information about your district’s specific requirements will be sent to you in early July.

Questions should be directed to: credentialanalyst@ucdavis.edu

10. Mandated Reporter Training

DEADLINE: July 1st (please take training in May/June)

The Child Abuse and Neglect Reporting Act requires all student teachers to complete Mandated Reporting training and pass an exam to show your understanding of these critical reporting requirements. You will need to complete the online free General Training first then the School Personnel training at https://mandatedreporterca.com/ to meet this requirement.

The General Training class should take 4 hours and the School Personnel Training should take 2-3 hours. Trainings should be taken in May or June (not earlier). You can take the test as many times as needed to reach a passing score. Please send in the School Personnel certificate of completion to Student Services at: eduadvising@ucdavis.edu by July 1st.

Please note that there is an $8.99 fee to obtain your certificate.

Questions should be directed to eduadvising@ucdavis.edu.

11. Degree Posted Transcripts

Submit by August 31st

You will need to provide proof that you completed your BA/BS. If you submitted a degree-posted transcript when you applied for admission, then you met this requirement. If you are unsure, please email us at eduadvising@ucdavis.edu to verify if you have met this requirement.

  • Order one official degree-posted transcript and send directly to the Office of Graduate Studies. You will receive an email from Graduate Studies detailing this process.
  • If you completed your undergraduate degree at UC Davis, request transcripts from the registrar’s office online.
  • If you will not graduate by Spring, please contact the Student Services office immediately.

Questions should be directed to eduadvising@ucdavis.edu

12. Apply for Cal Grant Teaching Credential Program Benefits

Are you a Cal Grant recipient?

If you have been a Cal Grant recipient within 15 months of starting our program – this is important information for you!

Undergraduates who received a Cal Grant A/B and plan to enroll in a Teaching Credential Program (TCP) may be eligible to renew their grant in year one of the credential program. Recipients must reactivate their Cal Grant benefits within 15 months of the term for which they last received payment. The Request for Cal Grant Teaching Credential Program Benefits Form (G-44)must be submitted to the California Student Aid Commission (CSAC) to verify eligibility. We recommend submitting the G-44 form to the CSAC once you have been admitted to our program. The Assistance with Cal Grant G-44 Form  (found in Related Links) is a guide as to how to complete your G-44 form. If you have any questions on this, please contact our Financial Aid Office (https://financialaid.ucdavis.edu/graduate/education/types/cal-grant-teaching-credential)  or the California Student Aid Commission. 

Please visit the Cal Grant website for full details.

Questions should be directed to Financial Aid: vramos@ucdavis.edu.

13. TB Clearance-for Student Teaching

DEADLINE: Take test in May – submit by June 1st 

Warning this is time sensitive and should not be completed before May.

TB Clearance is required before you can begin student teaching. Education Code governs infectious disease controls for school districts and although some districts may vary in their enforcement of the TB requirement timeline, we adhere to the strictest interpretation. Therefore the timeframe for you to have the TB test (skin or blood draw) administered or the chest X-ray taken must be within 60-days of the start of your contact with students through your student teaching placement. TB tests recently completed for employment/educational purposes are valid for up to 4 years. Please contact us directly for more details and instructions.

Please plan to have your TB test or X-ray administered during May of the summer before you enter the Credential program. The TB test may be administered by your personal physician or at the UC Davis Student Health Center; whichever is most convenient for you. The results of a TB skin test must be read two days after it is administered, so plan your time accordingly.

Please submit written verification (in any format that your physician prefers) of your negative results to the School of Education Student Services office in  by scanning the results and emailing to eduadvising@ucdavis.edu no later than June 1st.  Please be aware that you are not allowed to begin student teaching until this requirement is fulfilled.

Please note: We do not have access to any records (TB) sent to the UC Davis Student Health Center. 

NOTE: A TB skin test cannot be repeated within a 6-month period of time. If you have had a TB skin test within the 6-month period prior to the start of your credential year, you will need to submit your most recent TB test results. We will work with you to determine when another TB skin test may be taken. Results of the new TB test must be submitted to the Student Services office within one week of that date.

Student Health Center: https://shcs.ucdavis.edu/about/shwc

Questions should be directed to eduadvising@ucdavis.edu

14. Student ID Card

DEADLINE: Photo upload: July 1st

The UC Davis Store is now overseeing the Aggie Card process.

You will need to get your Graduate Student Aggie ID Card (this includes those who attended UCD as undergrads). You need to upload your photo for your ID Card as per directions listed on ID website (see below). Make sure to click on School of Education under Academic Level-Graduate and First AggieCard under Card Information on the form.

Questions should be directed to Aggie Card website: https://ucdavisstores.com/student-aggiecard/

15. Student Health Insurance (SHIP)

Deadline: August 1st

UC Davis automatically charges you Student Health Insurance (SHIP). If you have comparable insurance you may/should request a waiver. The online waiver portal is available. Please note: The online waiver application is labeled “Fall” but should be used for our program which is a summer start.

To determine if you have comparable insurance and/or learn more, go to: https://shcs.ucdavis.edu/insurance/waiver

If you have comparable insurance you will need to submit a request to waive SHIP no later than August 1, 2025.

If you were enrolled at UC Davis during Spring 2025, your SHIP coverage continues through summer quarter.

For further information please look to the SHIP cost website at: https://shcs.ucdavis.edu/insurance

Questions should be directed to Student Health & Counseling Services.

16. Campus Immunizations

Deadline: June 30th 

All incoming graduate students are required to meet the UC Immunization and TB Risk Screening requirement.

The Immunization screening includes:

  • 2 MMR (Measles, Mumps, Rubella) vaccines, or positive titer for each disease
  • 2 Varicella vaccines
  • 1 Adult TDAP
  • 1 meningococcal vaccine (Menactra, Menomune, or Menveo)

Students become compliant with this requirement by entering their vaccination dates, uploading a copy of their immunization records, and completing the TB Risk Screening Questionnaire. It is important to note that this TB Risk Screening is a totally separate process from the TB Clearance needed for your student teaching.

For details please see: https://shcs.ucdavis.edu/new-students

Questions should be directed to Student Health & Counseling Services.

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